Denver, CO

Executive Assistant & Office Administrator

Pennybacker is seeking a meticulous and strategic Executive Assistant to the President to manage complex calendars, coordinate communications, and handle light office administration duties. This is an ideal role for an experienced professional who thrives in a rapidly growing, discreet, and high-integrity environment.

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Pennybacker is a real asset private equity firm that invests in select growth markets of the United States. Our reputation for performance, integrity, and long-term relationships has earned the trust of leading institutional investors and family offices.

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If you are someone who takes pride in creating a polished, well-run office, enjoys supporting senior leadership at the highest level, and is interested in collaborating with two established EA’s in our Austin, Texas HQ, we look forward to receiving your application.

Why Pennybacker

Work directly with senior leadership in a highly respected private equity firm
Join a small, collaborative team where your contributions are visible and valued
Operate in a professional, in-office environment that values integrity, trust, and excellence
Take ownership of a role that blends executive partnership with operational leadership

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Please note: This position is fully on-site in Denver, Colorado. Remote or hybrid work is not available.

exterior photo of Union Station in Denver, CO

photo of Pennybacker bridge in Austin, TX

Key Responsibilities

Executive Support

Manage complex and dynamic calendars, scheduling internal and external meetings with precision
Coordinate executive travel (domestic and international), including itineraries, accommodations, and logistics
Prepare executives for meetings with advance materials, agendas, and follow-ups
Draft, edit, and manage correspondence, reports, and presentations with a high degree of accuracy and confidentiality
Submit accurate and timely expense reports for yourself and executive while serving as reporting support for office staff as needed
Support special projects, track action items, and follow initiatives through to completion
Maintain absolute confidentiality regarding sensitive company information, strategic planning, and personnel matters

Office Operations

Serve as the primary point of contact for the Denver office, ensuring a professional, organized, and welcoming environment
Greet visitors and manage conference room scheduling and readiness
Coordinate office lunches, meetings, and events, including catering, setup, breakdown, and cleanup
Oversee day-to-day office operations, including incoming/outgoing mail, office equipment, and supplies
Order and maintain office and kitchen supplies
Coordinate with building management, vendors, and an outsourced IT provider
Schedule and oversee office-related services and vendors
Set up workstations, security access, and onboarding logistics for new hires
Communicate office updates and information clearly to staff

Qualifications

6+ years of executive assistant experience (professional services, finance, or investment environment ideally)
Demonstrated ability to handle highly sensitive and confidential information with discretion
Exceptional interpersonal, written, and verbal communication skills
Strong organizational skills with meticulous attention to detail and follow-through
Proactive, adaptable, resourceful, and comfortable managing competing priorities
Team-oriented mindset with a willingness to step in wherever needed
Flexibility to work extended hours during peak periods, including occasional early mornings or evenings
Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Strong working knowledge of office systems, equipment, and procedures
Bachelor’s degree preferred or equivalent professional experience

Application Process

To be considered for this position, please take the following steps:

Email your resumé and contact information to info@pennybackercap.com (for Austin openings) or Den.Careers@pennybackercap.com (for Denver openings).

In addition to providing your resumé, applicants are also required to take the behavioral assessment.

The behavioral assessment should take less than 10 minutes to complete. It is not a test, and there are no right or wrong answers.

Note that we are not accepting new recruiter relationships at this time. Messages from recruiters will be deleted.